Work Instructions for Trial Samples of garments

Sample is very important part of garments manufacturing technology. All of the instruction and requirement are practically get from a garments sample. Most of the sample is made very carefully with a multi skill operator. It must be approved by buyer.

1.0 Purpose & scope:
2 Pieces of the trial samples of every style are made to get the technical know how of the constructions of the style and to show the same to the middle management in the sewing section.
To identify critical & new operations for further training.

2.0 Responsibilities:
It is the Sewing In Charge responsibility to maintain all the trial samples & to provide the necessary training to the Line QC, supervisors, and workers.

3.0 Procedure
3.1 Before the pre-production meeting starts the Sewing In Charge gets the fabric cut panels from the cutting department.

3.2 Sewing In Charge will assign 2 trial samples to the respective Line QCs for sewing as per customer-approved sample. The Manager – Quality Control will verify the samples (for construction only) against the customer-approved samples.
3.3 If training required for vital operations associated with the style, to commence training immediately.

4.0 Related Resources
1. Customer approved sample.
2. Cut panels

Procedure for Garments Store according to ISO

1.0 Purpose & Scope

To maintain a simplified, organized system of monitoring goods received, proper handling & safe storage of the same in the store and maintaining accurate records of all related documents needed in performing those duties.

2.0 Responsibilities

The Store In-Charge is responsible for directing all the activities relating to this instruction.

3.0 Procedure

3.1 Demand of Goods

3.1.1 After receiving the Store Requisition (STR/3/01) form the Departments, Store In-Charge will check the stocks if the required items are there they will be issued.

3.1.2 Incase the goods are not available; Store In-Charge will prepare Store Purchase Requisition (STR/3/03) and will forward to the accounts department for purchase.

3.2 Receiving Goods

3.2.1 Order wise goods (Fabrics & Accessories) are received against the work order copy send by the Merchandising Department. Spare parts & other stationery items are received against the Store Purchase Requisition (STR/3/03). 

3.2.2 Upon receipt of the Fabrics, Spare parts and Accessories items Store In-Charge prepares Inventory Report (STR/3/02). Then he informs the concerned department head regarding goods arrival. 

3.2.3 Fabrics are received by the Store In-Charge and kept in the receiving area or identified as “Under Inspection”. QC department is informed to carry out the inspection and checks the fabrics against their requirement. After inspections are carried out QC personnel prepare Good Receiving Note (STR/3/04) and send a copy to the merchandiser if the fabrics are OK or NOT. After receiving Goods Receiving Note (STR/3/04), Store In-Charge will keep the fabrics in a designated place using identification tags (Order No. & Buyer Name) and he also updates the Stock Ledger (STR/3/05) for Fabrics. 

3.2.4 Upon receipt of the Spare parts and Accessories items, concerned department will come & check weather the items are as per requirement or not and they will prepare Goods Receiving Note (STR/3/04) for those items and give the final acceptance for storing the goods. Store In-Charge keep the items in a designated place using identification tags and also updates the Stock Ledger (STR/3/06 & STR/3/07) for Spare Parts & Accessories separately.

3.2.5 The Store In-Charge will check stationary items against their quantity & physical conditions by himself. No Good Receiving Note will be maintained for stationery items. If he founds the stationery items in good shape and in right quantity, he will update the items in the Stock Ledger (STR/3/08) and will keep those items in their designated place. 

3.2.6 If any items found defective or not as per quantity, defective items should be segregated and identified as “Rejected” and merchandiser or purchase department will be informed immediately for necessary action.

3.2.7 Copy of all Goods Receiving Note (STR/3/04) is forwarded to merchandising and accounts department for necessary action.

3.3 Issue

3.3.1 Goods are issued against Store Requisition (STR/3/01) duly approved by the Factory Manager or Production Manager. After every issue the Stock Ledgers are updated.

3.3.2 Store In-Charge issues machine Spare parts after he receives the old parts.

3.4 Handling and Storage Instruction

3.4.1 Stationary items are kept on suitable storage racks.

3.4.2 All Fabrics are segregated and identified by Order No. or Buyer Name And kept in pre-determined areas for easy reference and quick supply. 

3.4.3 All the fabrics are covered to protect the same from dust or flying insects.

3.5 Stock Condition Assessment 

3.5.1 Condition of stock in store is assessed on yearly basis.

3.5.2 Any item found damaged or deteriorated is segregated and disposed off accordingly.

3.5.3 Concerned Departmental Heads are consulted to assess if the goods can be used or not.

3.5.4 List of obsolete / unusable items is prepared and submitted to the Managing Director for disposal.

4.0 Related Documents

Store Requisition                              STR/3/01

Store Inventory Sheet                       STR/3/02

Store Purchase Requisition                STR/3/03

Goods Receiving Note                      STR/3/04

Stock Ledger (Fabrics)                     STR/3/05

Stock Ledger (Spare Parts)              STR/3/06

Stock Ledger (Accessories)              STR/3/07

Stock Ledger (Stationery)                 STR/3/08

Garments Working Environment check list according to Compliance Based on ISO

COMPLIANCE ISSUES
01. The Facility Floor, Storage area is clean and well maintained?
02. Has white wash or color wash taken place at least in the last 18 months?
03. Is the facility well lit and well ventilated. Are there windows and sufficient fans in all working areas for adequate circulation, ventilation & temperature control?
04. Are there exhaust fans in the production floor to prevent accumulation of fumes and dust?
05. Is there sufficient work surface lighting in production areas-such as cutting, sewing and pressing?
06. Is there sufficient work drinking water available on the work floor and are there means for cooling the water in summer?
07. Are their sufficient toilets available to the workers (at least 1: 25)?
08. Are the toilets functioning and clean?
09. Are exhaust fans provided in the toilets?
10. Exits are visibly marked and exit doors are working properly?
11. Exit doors and aisles are not blocked even temporarily?
12. Emergency lights are installed above exits and staircase and are properly charged?
13. Staircases are unobstructed and free of carton and boxes?
14. Doors which are not to be used as an exit are posted with a “NOT AN EXIT” sign (i.e. in the language to be understood by all workers)?
15. Exit lead directly to open space and safe access to a public way?
16. Exit floors are not tripping hazard and potential tripping hazard is posted with “Watch your step” sign?
17. Fire extinguishers are visibly marked, properly labeled, mounted and charged and also show the date of their last inspection?
18. Fire alarms are working and found on all floors?
19. There is battery back up alarm system, manual alarm system or electric alarm system?
20. Electrical boxes, circuit breakers and outlets are:
                      a. Covered
                      b. Posted with “DANGER” sign?
21. Circuit breakers are properly labeled to identify equipment it disconnects?
22. Electrical boxes and circuit breakers:
                     a. Are kept free of obstruction
                     b. Covers are closed?
23. Flammables are stored in a separate storage area?
24. Electrical equipment are:
In an enclosed area or approved cabinet
Has sufficient space around it for safe operation / maintenance?
25. Electrical equipment area / enclosure is not used as a storage area?
26. Generator room not used as a storage area (old machinery, discarded boxes etc.)?
27. Personal protective equipment available e.g. hand gloves for cutting section, mask for sand brushing, goggles for buttoning section etc.?
28. Well-stocked first aid kit available on each floor and staff trained in basic first aid.
29. Is a notice affixed in every floor naming the person in charge of the first aid box?
30. Evacuation Plan posted and clearly marked?
31. There is no form of physical abuse, including threats of violence, sexual harassment, screaming at workers or other verbal abuse?
32. Sufficient sand and reserved water available for fire fighting?
33. Is there a canteen for the employees?
34. Is there a prayer room for the employees?
35. Are there any broken needles, metal pieces lying on the floor and is the same removed?
Are needle logbook maintained?